It’s that time of year where we say goodbye to Co-Directors and Co-Managers past, and begin to welcome in the next National Young Writers Festival leaders, movers and shakers! Is it you?
Are you our next Co-Manager?
There are several facets to this role where you can sink your teeth and gain experience:
- Festival Operational Management – manage the operations of the organisation throughout the year, including the smooth delivery of the Festival
- Funding – prepare grant applicartions and grant acquittals, oversee the organisation’s donations campaign, assist the Board with fundraising
- Liason with arts organisations – you’ll liase with the TiNA (This is Not Art) arts festival and the Octopod Association (TiNA’s governance body), which provide “on the ground” support for the Festival to ensure its smooth delivery
- Financial Management – working closely with the Treasurer; prepare, manage, and monitor budgets in accordance with the organisation’s financial controls, pay invoices and other Festival expenses, maintain and regularly reconcile the financial accounts (we use XERO accounting software), oversee financial negotiations for Festival production
- Artist Liaison – together with the Artistic Co-Directors of the organisation you will liaise with Festival artists to manage their acceptances and contracts, create and distribute artist information packs, and locate and secure appropriate accommodation for artists during the Festival
- Festival Marketing – jointly with the artistic Co-Directors you will engage and manage the creative team of Festival Coordinators, maintain the NYWF website, NYWF’s social media presence and produce online content, promote the Festival through an integrated marketing campaign, manage Festival reporting
- Organisational Management – together with the Artistic Co-Directors you will maintain and develop relationships with funding bodies and other culture organisations, update NYWF manuals and documentation and participate in the wrap-up and handover at the end of your tenure
Time commitment: Approximately 1.5 days per week year-round, with increased hours between June and September and around key milestones. (It does get busy from June until the Festival in late September / early October, but its not so busy the rest of the year)
Hours can be self-delegated to fit around your schedule. Evening and weekend work may be required. Occasional weekend/one-day trips to Newcastle, or for Board, NYWF staff or TiNA meetings may also be required.
Candidates must be available to be in Newcastle for around 10 days in late September / early October to deliver the Festival.
Internal relationships: The Festival Co-Managers work closely with the Festival Co-Directors and are expected to help nurture, engage and manage a dynamic and collaborative team. All staff are accountable to the NYWF Association and the Festival Co-Managers report directly to the NYWF Board, particularly the Chair. Each staff member is individually supported by a mentor on the Board.
External relationships: The Festival Co-Managers are the primary contact for NYWF’s funders, which include state and federal government funding bodies. They will also work with Octopod Association, and other partner Festivals that are part of the TiNA program.
Fee, allowances: This is a voluntary role. Staff receive a nominal fee of $2,500 per annum, plus per diem allowances. Approved travel, accommodation and other expenses are met by the organisation.
About you: You have..
- Demonstrated desire to develop professionally in arts administration and project management
- Professionalism and interpersonal skills: the ability to build and sustain professional relationships;
- Experience and interest in managing schedules, budgets, systems and operational workflow;
- Terrific team-work skills; and a sincere desire to work collaboratively;
- Demonstrated proactivity and initiative; great time management and organisational skills, and the ability to manage, and respond to large volumes of correspondence.
NYWF wants to put together a team with diverse skill sets and experience, drawn from around Australia. So be yourself, be aware, and be upfront about what you can bring to the Festival. We are interested in your commitment and vision, and in how this opportunity would contribute to your professional development.
Donʼt feel daunted by the selection criteria, and please feel free to get in touch with any questions. Successful candidates may not meet all selection criteria, and that is why we have a team! This is an opportunity to bring your skills and knowledge to the table, and to learn on the job.
Reasons to take on this role:
- You love Australia’s young and emergent writing communities;
- This is an invaluable opportunity to gain experience in arts management and festival operations; to receive direct mentoring and support from a dedicated board; to develop professionally and advance your career;
- This role gives you an unparalleled chance to develop your contacts and networks in the Australian arts communities; and
- You can get your hands on a vibrant, exciting national festival, give it your own flavour, and take it to another level.
You do not have to be based in Newcastle to manage the Festival. NYWF is a national organisation and we want nation-wide involvement. However, the Festival Co-Managers must be ready to work closely with the NYWF team, the Octopod Association and the co-presenting festivals, including attending regular Skype and face-to-face meetings in Newcastle and Sydney.
How to Apply: Please send your resume with a cover letter addressing the selection criteria in one document to NYWF Chair, Mark Thomas, firstname.lastname@example.org with “NYWF Co-Manager 2020-21” in the subject header.
Closing Date: 9.00am AEST Monday, 18 November 2019